How to Procure Non-Material stock

Procuring non-material stock in SAP refers to the process of acquiring services or indirect materials that are not physically managed as inventory in the system. This includes items such as consulting services, software licenses, maintenance, and other intangible goods.

Key SAP Concepts for Non-Material Procurement

1. Material Type:
   • Non-material items are usually created under material type:
     • SERV – for services
     • NLAG – for non-stock material (not managed in inventory)
2. Account Assignment Category:
   • Since non-material stock is not stored physically, you need to assign it to a specific cost object:
     • K – Cost center
     • P – Project
     • A – Asset
     • F – Order
3. Item Category:
   • For non-stock procurement:
     • D – Service
     • B – Limit
     • K – Consignment

Step-by-Step Process for Procuring Non-Material Stock in SAP

1. Create a Purchase Requisition (PR)

1. T-Code: ME51N
2. Fill in the following details:
   • Document Type – Select NB (Standard Purchase Requisition)
   • Item Category – D (for services) or B (for limit)
   • Material Number – If available, or describe the service
   • Quantity – Input the required quantity (if applicable)
   • Valuation Price – Estimated cost of the service
   • Account Assignment Category – Select appropriate category (e.g., K for cost center)
   • Delivery Date – Expected completion date
3. Save the Purchase Requisition.

2. Create a Purchase Order (PO)

1. T-Code: ME21N
2. Fill in the following details:
   • Document Type – NB (Standard Purchase Order)
   • Vendor – Select the vendor from the master data
   • Material/Service Description – Input details of the service/non-material
   • Account Assignment – Select appropriate cost object (e.g., cost center)
   • Item Category – D for services or B for limit
   • Net Price – Confirm the agreed price
   • GR/IR Indicator – Check if goods receipt is required (usually not required for services)
3. Save the Purchase Order.

3. Goods Receipt (If Applicable)

• For services or non-material procurement, a goods receipt is usually not required.
• If required:
  • T-Code: ML81N (for service entry)
  • Enter the Purchase Order number
  • Confirm the completion of the service
  • Accept the service entry sheet

4. Invoice Verification

1. T-Code: MIRO
2. Enter the following:
   • Invoice Date
   • Vendor
   • Reference PO Number
   • Amount – Invoice amount
   • Tax Details – If applicable
3. Post the Invoice – System will generate an accounting document.

5. Payment to Vendor

1. T-Code: F110 (Automatic Payment Program)
2. Configure the following:
   • Payment Method – Bank Transfer, Check, etc.
   • Vendor Details
   • Due Date – Specify payment terms
3. Execute – Payment is processed, and financial posting is created.

Key Differences Between Material and Non-Material Procurement

Aspect	Material Procurement	Non-Material Procurement
Material Type	HALB, FERT, etc.	SERV, NLAG
Stock Posting	Managed in Inventory	Not managed in Inventory
Goods Receipt	Mandatory	Optional (for services)
Account Assignment	Optional	Mandatory
Item Category	Standard	D (Service) or B (Limit)

Tips for Successful Non-Material Procurement

✔️ Ensure proper vendor master data is maintained.
✔️ Use correct account assignment for proper cost allocation.
✔️ For services, confirm and approve the service entry sheet before invoicing.
✔️ Monitor open POs and pending invoices regularly.