What is Purchase Requisition (PR) in SAP MM?: Purchase Requisition (PR) in SAP MM (Material Management) is an internal document created to request the purchase of materials or services. It is used to notify the purchasing department about the need for certain materials or services, specifying details such as quantity, delivery date, and location. A PR is the starting point of the procurement process in SAP MM.
What is Purchase Requisition (PR) in SAP MM?
Purpose of Purchase Requisition
- To ensure the availability of materials for production or operations.
- To maintain proper inventory levels.
- To streamline the procurement process by initiating the purchasing cycle.
- To control and monitor company spending.
Also Read: What is Outline Agreements in SAP MM
Types of Purchase Requisitions in SAP MM
- Stock Purchase Requisition – Created to procure stock materials.
- Non-Stock Purchase Requisition – Created to procure consumable materials.
- Service Purchase Requisition – Created to procure services like maintenance, cleaning, etc.
Creation of Purchase Requisition in SAP MM
T-Code: ME51N (Create Purchase Requisition)
Step-by-Step Process to Create a PR
1. Open T-Code ME51N
- Go to SAP Easy Access screen.
- Enter T-Code
ME51Nand press Enter.
2. Enter PR Header Details:
- Document Type: Choose from NB (standard PR), FO (framework order), etc.
- Delivery Date: Mention the expected delivery date.
- Plant: Enter the plant where the materials/services are needed.
3. Enter Item Details:
- Material Number: Enter the material number (if available).
- Quantity: Specify the required quantity.
- Delivery Date: Mention the required delivery date.
- Material Group: Enter the material group to categorize the material.
- Valuation Price: Enter the expected price (if known).
4. Account Assignment (for non-stock materials):
- Choose the account assignment category:
- K – Cost Center
- P – Project
- F – Order
5. Source of Supply (Optional):
- Mention the preferred vendor or source of supply (if available).
6. Save the Purchase Requisition:
- Click on the Save button (✔️).
- A PR number will be generated (e.g., 1000001234).
Example:
If a department needs 100 pieces of Material A at Plant 1000 by December 15th, they will create a PR with the following details:
- Material: A
- Quantity: 100
- Plant: 1000
- Delivery Date: 15-Dec
- Document Type: NB
T-Codes for Purchase Requisition:
| T-Code | Description |
|---|---|
| ME51N | Create Purchase Requisition |
| ME52N | Change Purchase Requisition |
| ME53N | Display Purchase Requisition |
| ME54N | Approve Purchase Requisition |
| ME5A | List of Purchase Requisitions |
| ME5J | PR for Project |
Flow After PR Creation:
- PR is created.
- PR is approved (if required).
- A Purchase Order (PO) is created from the PR.
- Goods Receipt (GR) and Invoice Receipt (IR) are processed after delivery.