How to create a purchase info record

A Purchase Info Record (PIR) in SAP stores purchasing information about a material and a vendor—like price, delivery time, and conditions. Here’s how to create one.

Transaction Code

Use ME11 to create a Purchase Info Record.

Step-by-Step Process

1. Open the transaction

• Go to SAP Menu → Logistics → Materials Management → Purchasing → Master Data → Info Record → Create
• Or type ME11 in the command field.

2. Enter header data

• Vendor – Vendor account number
• Material – Material number (optional if it’s a non-stock/text item)
• Purchasing Org. – Your purchasing organization
• Plant – Optional (plant-specific vs. general data)
• Info Category – Standard, Subcontracting, Pipeline, or Consignment

Click Enter or the ✔ checkmark.

3. Fill in General Data (first screen)

• Planned delivery time
• Purchasing group
• Standard quantity
• Tolerance levels (over/under delivery)

4. Fill in Purchasing Organization Data

• Net price – Price per order unit
• Price unit – Quantity the price applies to
• Currency
• Valid from / Valid to – Validity period
• Conditions (if using condition-based pricing)

5. Save

• Click the Save 💾 icon or press Ctrl + S
• SAP will generate an Info Record number (usually starts with 5XXXXXXXXX)

Also Read:

🚀 Enroll in Live SAP Courses:

🎓 SAP MM (Material Management)

🎓 SAP PM (Plant Maintenance)

🎓 SAP SD (Sales and Distribution)

Key Points to Remember

Useful Related Transactions

• ME12 – Change a Purchase Info Record
• ME13 – Display a Purchase Info Record
• ME1M – Info Records per Material
• ME1L – Info Records per Vendor